In Gusto we do our payroll and Gusto filed all our W2 Forms however they did not mail them out but employees can access them through their portal and so will we get fined for not mailing them out?
If Gusto has filed your W-2 forms with the IRS and made them available to employees through their online portal, you generally should not face fines as long as employees have access to their W-2s by the required deadline. Here are some key points to consider: 1. **Electronic Access**: The IRS allows employers to provide W-2 forms electronically, as long as employees have consented to receive them in this manner. If your employees have access to their W-2s through Gusto's portal and have agreed to electronic delivery, this typically satisfies the requirement. 2. **Employee Consent**: Ensure that you have obtained consent from your employees to receive their W-2s electronically. This is an important step to comply with IRS regulations regarding electronic delivery. 3. **Notification**: Make sure that all employees are aware that their W-2s are available online and provide instructions on how to access them. This can be done through email notifications or internal communications. 4. **Availability**: Ensure that the W-2s are available to employees by January 31st, which is the deadline for providing W-2 forms to employees. 5. **Backup Option**: Be prepared to provide a paper copy if an employee requests it. Some employees may prefer or require a physical copy for their records. As long as these conditions are met, you should be in compliance with IRS requirements. If you have any concerns or specific situations, consulting with a tax professional or legal
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